Switch property management systems without losing tenant history
Tenant records, lease agreements, payment history, maintenance logs, unit configurations, financial reports. Mapped to your new PMS, validated record by record.
Flat-rate pricing. Most migrations complete in 2 to 3 weeks.
Why PMS migrations break
Tenant names transfer. Lease context doesn’t. Payment histories lose their links to specific lease terms. Maintenance request chains break. Security deposit records vanish, and unit-level configurations collapse into flat lists. Most migration tools handle the property directory and basic tenant info. We map your full property data model, preserve every financial relationship, and reconcile ledger totals before and after migration.
Full lease history preserved
Lease terms, renewals, rent adjustments, security deposits. The complete tenancy timeline for every unit.
Financial reconciliation
Ledger balances verified before and after migration. Payment histories and outstanding balances match to the cent.
Maintenance records intact
Work orders, vendor assignments, resolution notes, and cost records. Your maintenance history follows every unit.
Any platform, any direction
Buildium, AppFolio, Yardi, RentManager, Propertyware, MRI Software, custom-built systems.
What most teams try first
CSV export and reimport
Export property and tenant data to spreadsheets, clean up, import into the new PMS.
Basic property and tenant info lands. Lease histories, payment records, and maintenance logs don’t survive the round trip. You lose years of financial context.
Vendor-provided migration
Your new PMS vendor offers an import path from popular platforms.
Standard property and tenant fields transfer. Custom fee structures, multi-property portfolios, and historical financial data get dropped or simplified.
Start fresh and archive
Keep old data in the legacy system for reference, start clean on the new PMS.
Your team runs two systems indefinitely. Every time they need historical data, they switch to the old platform. The archive becomes a trap.
Built for these situations
Ready to plan your PMS migration?
Tell us your source and target platforms. We’ll scope it within 48 hours.
Get a QuoteFrom old PMS to new in 2 to 3 weeks
Data model audit
We map every property, unit, tenant, lease, and financial record type in your source PMS. You get a written assessment covering edge cases, financial reconciliation strategy, and data quality issues.
Transformation build
We write scripts to restructure your data for the target platform. Lease relationships preserved, financial records linked, maintenance histories transferred.
Test migration
Full dry run into a sandbox. Automated financial reconciliation, record count validation, and relationship checks. You verify ledger balances before we proceed.
Production cutover
Live migration with rollback capability. If financial reconciliation flags any discrepancy, we revert in minutes.
Post-migration check
Automated integrity verification across every property and tenant record. Financial reconciliation confirmed. 30 days of support for anything that surfaces after go-live.
Why teams choose Stratalis for PMS migration
Flat-rate pricing
You know the full cost before we start. No hourly billing, no surprise overruns when your portfolio turns out more complex than expected.
Engineers, not account managers
You talk directly to the people writing the migration scripts. Questions get answered by the people who know the data.
Financial data is high-stakes
We treat every migration like the financial records it contains. Automated reconciliation at every stage, rollback capability on every cutover.
Rollback on every cutover
No data is overwritten until validation passes. If ledger balances don’t match, we revert to your pre-migration state in minutes.
FAQ
All major platforms: Buildium, AppFolio, Yardi, RentManager, Propertyware, MRI Software. We also migrate from spreadsheets, custom-built systems, and legacy property databases.
Every test migration includes automated ledger reconciliation: account balances, payment totals, and outstanding amounts. You sign off on the numbers before we touch production.